The GBVIMS consists of four major tools:

  • GBV Classification Tool—a set of six types of GBV to standardize GBV definitions and the incident classification process.
  • Intake and Consent Forms—two forms used for collecting GBV data.  The Intake and Initial Assessment Form is a standard intake form designed to ensure that GBV actors are collecting a common set of data points.  The Consent for Release of Information Form requires survivors’ authorization for any of their information to be shared; it is intended to ensure that the rights of survivors to control their incident data are maintained and protected.
  • Incident Recorder (IR)—an Excel database designed to simplify and improve data collection, compilation and analysis.  Sample view of the IR here.
  • GBV Information Sharing Protocol Template—a protocol template that outlines guiding principles on the safe and ethical sharing of GBV data and best-practice to follow when developing an inter-agency information sharing protocol.

While the GBVIMS Briefing Packet and User Guide are not technically one of the tools, these are important documents that will introduce you to the GBVIMS, explain its tools and help you practice how to use them.

Incident Recorder

Once data has been collected using the intake form, service providers should input the data into the Incident Recorder (IR).  The IR is an Excel spreadsheet that acts as a database for compiling and storing collected GBV data.  It contains customizable dropdown lists to decrease input error and the time to input the data.  The fields of the IR correspond directly with the fields of the intake form to make data input quick and easy.  Based on the inputted data, the IR has built-in functions that will automatically generate GBV statistics, tables and charts that can be easily analyzed, reported and shared.

Unlike the other GBVIMS tools, the IR cannot be downloaded without first participating in an orientation, completing a brief questionnaire, and consulting with the GBVIMS Team. It is only available in English or French.

Download an example of a report automatically generated by the IR.