GBVIMS Tools Overview

The GBVIMS consists of four major tools:

• GBV Classification Tool—a set of six types of GBV to standardize GBV definitions and the incident classification process.

• Intake and Consent Forms—two forms used for collecting GBV data.  The Intake and Initial Assessment Form is a standard intake form designed to ensure that GBV actors are collecting a common set of data points.  The Consent for Release of Information Form requires survivors’ authorization for any of their information to be shared; it is intended to ensure that the rights of survivors to control their incident data are maintained and protected.

• Incident Recorder (IR)—an Excel database designed to simplify and improve data collection, compilation and analysis.  Sample view of the IR here.

• GBV Information Sharing Protocol Template—a protocol template that outlines guiding principles on the safe and ethical sharing of GBV data and best-practice to follow when developing an inter-agency information sharing protocol.

While the GBVIMS Briefing Packet and User Guide are not technically one of the tools, these are important documents that will introduce you to the GBVIMS, explain its tools and help you practice how to use them.

Incident Recorder

Once data has been collected using the intake form, service providers should input the data into the Incident Recorder (IR).  The IR is an Excel spreadsheet that acts as a database for compiling and storing collected GBV data.  It contains customizable dropdown lists to decrease input error and the time to input the data.  The fields of the IR correspond directly with the fields of the intake form to make data input quick and easy.  Based on the inputted data, the IR has built-in functions that will automatically generate GBV statistics, tables and charts that can be easily analyzed, reported and shared.

Unlike the other GBVIMS tools, the IR cannot be downloaded without first participating in an orientation, completing a brief questionnaire, and consulting with the GBVIMS Team. It is only available in English or French.

Download an example of a report automatically generated by the IR.

Resources for Rolling out the GBVIMS Basic Tools:

The Rollout Guidelines: provide step by step guidance on the entire GBVIMS Rollout process for GBV actors planning either an internal rollout within an organization or an inter-agency rollout. It includes resources, templates and checklists to ensure implementers have all of the information they need to conduct a successful GBVIMS rollout.

The Facilitator’s Guide: is a scripted guide for facilitators training staff on three of the GBVIMS tools: the Incident Classification Tool, Psychosocial & Medical Intake Form, and the Incident Recorder. Provides powerpoint presentations, activities, and tips on training customization to support the facilitator from preparation through the final evaluation.

The GBVIMS Data Analysis E-Learning Tool: is an interactive resource developed to bridge the gap between implementation of the GBVIMS tools and using the data generated to inform programming. This tool teaches users how to produce statistics; ensure data is clean and correct and complete; interpret statistics generated; and use this information to improve programming. The intended audience for this tool is existing GBVIMS users who are already familiar with the incident recorder.

GBVIMS Project Proposal Logical Framework: Included here is a logical framework that can be used to guide design of a proposal or program to implement the GBVIMS. It covers the entire roll-out process and should be adapted based on the needs of the country and on the current status of the GBVIMS. The GBVIMS Surge Team can provide technical support in making modifications or providing feedback if there is a need.

Training on Data Analysis and Data Interpretation: Included here is a step-by-step tutorial on how to create pivot tables for data analysis, recommendations on how to interpret data, and examples of how to use GBVIMS data to inform programming, advocacy, and to complete reports or proposals.